Voicemail greeting is one of the most essential element of voicemail system. It is crafted to boost reputation, customer satisfaction and good customer relationship for your business. Different companies use different words in their voice messages but all of them have one thing in common, they need to leave an impression on your customers.
If you are missing a message on an answering machine, it could be anything. Perhaps, your office phone is off line or your computer crashed. In these circumstances, leaving a message on a cell phone or landline can be tricky. The ideal solution to avoid having to leave a message on any other device is to use some kind of voicemail greeting.
Script For Church Answering Machine
This guide is for church answering machines. The purpose of this guide is to help you create an effective voicemail message that will attract the attention of your congregation, or those that you’re trying to reach. It can be done! A voicemail greeting is the first impression people get when they call your office. It should be professional and up to date.
Voicemails are a part of church life and everyone at church uses voicemail to communicate. We might have special greetings like romantic greetings or special day greetings. Voicemail greeting is usually a generic message like: Want to leave a voicemail in a professional and friendly tone? Then you’ll want to read this. I’ve put together the ultimate list of voicemail greetings, leaving messages on the phone examples, and how to make your own.
TOP TEN VOICE MAIL GREETINGS USED FOR CHURCH STAFF
10. You’ve reached the youth ministry office. We can’t take your call right now. Our phone fell in a wash tub of baked beans, gelatin, soda, ketchup, and fruit candy. Please call back on Thursday.
9. You’ve reached the children’s ministry office. We can’t take your call right now. To leave a message, take your pointing finger and press the key that looks like a small tic-tac-toe board. Then press the number “3” as in “three” wise men. Then press…
8. You’ve reached the music office. We have all gone to lunch at Miss Angie’s Tea Room and should return in about two or three hours. To leave a message, wait until you hear the A flat tone, then speak clearly while breathing from your diaphragm.
7. You’ve reached the associate pastor’s office. Brother Mike is so glad that you have called. He has been looking forward to talking to you. He will call you back as soon as he returns from visiting the nursing homes, delivering the opening prayer for the city council meeting, and buying Lord’s Supper supplies at the LifeWay store. God bless you and watch over you. And may your day bring bright hope for tomorrow.
6. You’ve reached the church receptionist. I’m currently on the phone with other parishioners. If this is an emergency, press pound 86 for the associate pastor’s office. If you want to know our worship service times, press pound 50. If you need directions to our church, press pound 35. If you want to speak to someone, please hold and I will be with you shortly……[approximate wait time is . . . 22 minutes].
5. Thank you for calling the prayer line. To listen to today’s prayer thought, press pound 77. To leave a prayer request, give us your name, address, phone number, the person you want us to pray for, that person’s address and phone number, why you want us to pray for that person, and whether you want that person’s name on our printed Wednesday night prayer list. Please do not go into a lot of detail regarding surgical procedures, number of stitches, and matters of continence.
4. Maintenance. I’m gone. Leave a message.
3. You’ve reached the Mother’s Day Out office. We’re…excuse me. May I help you? No, three-year-olds are down the hall. That’s right. No, the third door. We’re not here right now. Please leave a…. No honey, I don’t know where your mommy is. What room did you come from? Get your diaper off your head please, and tell me what room you came from?
2. You’ve reach the senior pastor’s office. Dr. Harbinger is in his study at the moment and cannot be disturbed. Please stay on the line and his administrative assistant, Dot, will be with you shortly. If you’re calling about a ministry need, please press pound 86 for the associate pastor’s office. If you’re playing golf with Dr. Harbinger this afternoon, please press 11.
1. You’ve reached the education ministry office. If you did not intend to call this number, press pound 86. If you were transferred to this office by accident, press pound 86. If you want to complain about the youth ministry, please press pound 22. If you are missing a part to your Sunday School coffee pot, press pound 41. If you forgot why you called, stay on the line and someone even more confused than you will be with you shortly.
Professional Voice Message
For businesses, a high-quality voicemail greeting can help improve your business’s credibility and demonstrates your competency, which is often the first step towards developing a successful business relationship. For other professionals, a voicemail greeting can set the tone for how your colleagues, clients, and customers perceive you and your company. Therefore, it’s important to know what to include in your voicemail greeting to keep callers on the line and encourage them to leave a message after the beep.
As remote work continues to grow during the COVID-19 pandemic, having a high-quality voicemail greeting is more important than ever. With that in mind, below are 5 great voicemail greeting examples that can help you create a positive first impression for you and your business.
5 Examples of Voicemail Greetings
Consider these examples of voicemail greetings for maximum impact. The best voicemail greetings are between 4 and 8 seconds. Anything over 10 seconds can cause the listener to lose interest, especially if they’re in a hurry to leave a message.
Using a greeting similar to these examples alongside a smart voicemail app will increase the likelihood of a connection being offered, and make it easier for you as a professional to follow up on that offer. You can set up custom greetings for specific contacts to make more of a personal connection, and view your voicemails as transcriptions later on to make work easier.
Example 1
Hi, you’ve reached [your name]. Thanks for calling. I can’t answer your call at the moment, however if you leave your name, number and message, I’ll get back to you as soon I can.
There’s nothing wrong with this classic style of voicemail greeting. It’s short, sharp, and to the point. While it might seem rushed, it states all necessary information the caller needs to include and avoids any irrelevant details the caller doesn’t need at that point in time.
Example 2
Hi, you’ve reached [name]. I can’t get to the phone right now, but if you need to speak with someone immediately, contact my assistant, [name] at [number]. Otherwise, leave your name, number and message and I’ll get back to you as soon as I can.
Although this example is similar to the first message, it also includes an alternative contact in case the caller has an urgent matter that can’t wait for a return call from you. This provides the caller with two different options depending on how quickly they need a response from you.
Example 3
Hi, you’ve reached [name] at [company]. I’m sorry I couldn’t take your call at this time, I’m either on another call or away from my desk. Please leave your name, number and reason for calling and I’ll get back to you as soon as possible.
This greeting includes the name and job title in case the caller isn’t familiar with the contact. It also sets up a professional tone, as it explains to the caller that the contact is a busy person, either away from their desk or calling back someone else.
This conveys a sense of reliability and also sets an expectation that the caller can expect a reply soon.
Example 4
Hi, you’ve called [name] at [company]. Thanks for calling. If you need a quick reply, email me at [email address] and I will reply within 24 hours. Otherwise, if it’s not urgent, leave me a message with your name and number and I’ll get back to you when possible.
This message is useful if you often need to turn your phone off for uninterrupted sessions, particularly if you work on big projects. It’s also handy if you often receive calls regarding the same issue/topic that might already be covered in an email you have created a template for.
This sets an expectation that you will likely reply over email faster than you would via a call. An email response might also be quicker than covering it over a call, saving you time to work on more important tasks.
Example 5
Hi, you’ve reached [name] at [company]. I will be out of the office from [date] to [date]. Please leave a brief message and your contact information and I will call you back once I return to the office on [date]. Alternatively, if you need to speak with someone sooner, please contact [colleague’s name] at [phone number or email address]. Thank-you for calling.
This provides similar information to the examples above, however is useful for periods of annual leave or work-related travel as it mentions that you will be out of office from a certain date.
This sets up a reasonable expectation for your reply and provides an alternative point of contact if the caller has a pressing matter that needs a faster reply.
Smart Voicemail Greetings
With these examples in mind, you can then implement a smart voicemail greeting system to turn your missed calls into new opportunities. Smart greetings change depending on the parameters you’ve set, the time of day, who’s calling, and more. You can do all these things with a voicemail app like Vxt. Apps like these are vital for businesses and professionals who conduct and receive calls frequently throughout the day.
With a voicemail app, you can play custom greetings for different contacts that you have selected. You can make a positive impression on your callers, like your biggest clients or your grandma, with personalised greetings for them. Using a voicemail app will help you stand out from other contacts, by ensuring your callers know you value your relationship with them.
With a smart voicemail app, you can also set business and after-hours greetings which automatically activate in the time frame of your choosing. So, when you’re not at work you can say so in your after-hours greeting and set expectations around when you might respond.
You can also set temporary greetings. Temporary greetings allow you to easily set a voicemail to play for a few hours while you’re on a plane, at an event, or in a meeting and have it automatically switch back to your normal default greeting when the timer runs out. They’re extremely useful for short events and small periods of time when you will be unavailable.
Why Use Vxt For Voicemail Greetings?
The Vxt voicemail app is an easy way to record voicemail greetings, set custom greetings, set business hours, and more. It is available on iOS and Android.
Not only is Vxt a voicemail app, but it is also a smart calling solution for businesses and enterprises. Vxt Call features automatic voicemail to email forwarding, cloud-based calls, and integrations with tools like Slack, Pipedrive, Salesforce, and more. It is being used by thousands of professionals all over the world, to help make their work easier.
Being able to set your own voicemail greeting is essential. Not only does a personalised message let your contacts know they’re leaving a voicemail with the right person, it’s especially crucial if you use your phone for work. Having a professional voicemail greeting may be the difference between a new opportunity and a missed caller.
what is call and response in church
Call and response is a way of communicating. It requires at least two people, with the first person introducing an idea and the second individual finishing or repeating it. Most often, it appears in music, but it can involve regular speech or physical movements, as well. Frequently improvised, this system has a number of roles, including unifying groups, maintaining order and aiding education.
Main Types
Gospel singing is an example of non-classical call and response communication.
Gospel singing is an example of non-classical call and response communication.
People typically perform one of two major kinds of call and response. In the first type, a person calls out the beginning of a sentence or a musical phrase, and someone else completes it. A famous, short example is Shave and a Haircut, a 7 – note tune used in various contexts in which the leader sings “Shave and a haircut,” with a partner or group responding “Two bits!” The second category has the leader fully express the initial idea or music, and the individual that answers has to repeat it, often embellishing the rhythm, melody or harmony in the process.
Musical Categories
At least two people are required for call and response communication.
At least two people are required for call and response communication.
Very broadly, musical call and response breaks down into two categories: classical and non-classical. In the classical vein, it is associated most closely with antiphon chant or psalmody, which is linked mainly to the Christian tradition. Typically, this style has a single soloist leading, with the church choir or the congregation handling the response, which is often the chorus of the hymn. Some antiphonal music, however, especially English church music of the Renaissance and Baroque periods, is polychoral, meaning that one choir introduces the call and another choir responds, sometimes with a slight overlap of phrasing. Masters of this style include Giovanni Gabrieli and Thomas Tallis, whose most famous work, Spem in alium, uses not two choirs, but five, with a total of 40 individual parts.
A teacher may initiate call and response communication to reemphasize an important point.
A teacher may initiate call and response communication to reemphasize an important point.
Non-classical call and response holds a wide range of genres, many of which derive from or have strong ties to African and African American traditions — some tribes in Africa still use it in meetings and gatherings. It is closely linked to gospel, blues and jazz in particular, but it also appears in many other styles, including Latin, country, rock ‘n’ roll and even metal. Examples in this group include Baby, It’s Cold Outside by Frank Loesser, My Generation by The Who, Guilty Conscience by Eminem and Dr. Dre, Bohemian Rhapsody by Queen, andOh, Happy Day, based on a hymn by Philip Doddridge and arranged by Edwin Hawkins.
Orchestration and Instrumentation
Call and response is often utilized by modern protestors.
Call and response is often utilized by modern protestors.
Even though call and response music frequently is connected to vocalists and choirs, it is available in many different voicing combinations. A composition might have two singers, for example, while another might use one singer and a choir. Others might use two instrumentalists — Dueling Banjos by Arthur Smith is a famous example — or a soloist and ensemble, while still others can combine vocalists, choirs, soloists and instrumental groups. Regardless of the orchestration and instrumentation, the goal of the composer and the performers is always to give the impression of a conversation, mimicking the way people naturally take turns when they talk to each other.
Improvisation
Call and response is common with a church choir, if it’s accompanied by a soloist.
Call and response is common with a church choir, if it’s accompanied by a soloist.
In many cases, particularly in gospel, blues and jazz music, when call and response involves a choir or ensemble, the leader often is able to take some improvisational liberties once he’s established the main melody. Modifications typically get more intense and complex as the music progresses to the climax of the composition. The answer remains fairly unchanged, providing a framework around which the soloist can do what he likes. The person improvising still has to fit what he’s doing into the harmonic, rhythmic and phrasing structure of the piece, however, so even though he can go with what he’s feeling in the moment, he has to use a basic knowledge of how the song goes or formal music theory in order to make everything line up and sound good.
Waving at a friend is an example of call and response communication.
Waving at a friend is an example of call and response communication.
Improvisation was extremely common in the chants and hymns of slaves during the early colonization and development of the United States. These people generally did not have the training or resources to write down their pieces in ways that would put some confinements on their performances. They would sing to communicate and give hope to each other as they worked in the fields or in other jobs, so it was very common for them not only to perform spontaneously, but also to change the words and melodies to suit their own needs and feelings.
Roles
One of the great elements of call and response is that it can be a powerful unifying tool. Those who respond learn to listen carefully to the leader, and in many cases, they gain a sense of belonging by completing or repeating the call. Sometimes, people use it as a way to get collective ideas across to others. During the American Civil Rights movement, for example, African Americans and their supporters used the system, often using old Negro spirituals such as We Will Overcome to rally together and promote the concepts of freedom, perseverance, justice and equality. Modern protestors often use it in a question format, such as “What do we want?” followed by a response of a specific demand.
This technique also can be a way to keep order or coordinate activity. The best example of this is probably the military. During physical training, for example, those in command use calls known as cadences or jodies to encourage a body rhythm, pace or pattern of movement. The rest of the group completes a desired action while performing the response. These are most common during marching or running, so they often use a pattern of four beats, but the activity ultimately decides the rhythm and length.
Some individuals also use call and response in order to teach. An educator, for example, might say, “Class, when you add two and two, you get…” and the class collectively would answer “Four!” She might use it to reinforce a positive answer already given, such as saying, “Correct, [name of student], plants make food through photosynthesis. Class, all together now, how do plants make food?” Especially with younger students, the response does not necessarily have to be verbal, such as during a classic game of Simon Says, which requires the responder to physically do whatever the caller says.
Today, experts recommend using this system as an effective educational strategy, because it encourages participation from the entire group, a testimony to its ability to unify. In the past, however, educators used it simply out of necessity. In the early and middle 20th century, for instance, many African Americans in the United States were illiterate, so teachers turned to call and response, which didn’t require the ability of students to read, to help them learn.