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sample letter asking for church volunteers

My name is John Smith and I am a youth pastor at . I would like to apply for the volunteer position with Community Service. I am interested in assisting at events such as block parties, handing out flyers in the community, or serving meals to those in need during this transitional time. I am excited about involving myself with community service and hope to show support for you and your church during this difficult time.

I want to make a big difference in the life of our church, and I can be your volunteer. I’m looking for a way to serve the community, and I would enjoy volunteering at the church if you have open spots. It is important that I am able to ensure that there are enough volunteers on hand at all times, as well as show support for those who are offering their time and talents towards serving others.

sample letter asking for church volunteers

Dear Reverend Brown, I am writing to request your services as a volunteer at our church for one or two hours each week in the coming months. My wife and I would be delighted to have you join us on Sunday mornings from 8:15 – 9:00 a.m. We are a small community of about 25 people and we intend to become more active around our neighborhood and beyond that. In order to help us achieve this goal, I would like to ask you to help by offering your time and insights with your creative gifts as a photographer, musician or writer. Please let me know if there is anything else you would like to know about our church or opportunities that are available within the department of Youth Ministry. Thank you so much for considering helping us! Sincerely

We are a committed community of worshippers who have come together to serve our neighbors in their time of need. We believe that God calls us to act on our faith and take action whenever we are able. Volunteers do the work when no one else can, then disappear for weeks. Here at our church that is not how we do things. Our volunteers work with us and help us grow so that our mission- and each other- can be accomplished as a community.

Sample Appreciation Letter to Church Volunteers


Sample Appreciation Letter to Church Volunteers

Sample Appreciation Letter to Church Volunteers

[Here briefly describe on Sample Appreciation Letter to Church Volunteers. Church volunteers are the unsung heroes of Church. Thanking volunteers with a small gift or thank you note will help them to know that their efforts are appreciated. You can make any change to the below application as per your needs.]


Church Volunteers…

Church name…


Sub: Appreciation to Church Volunteers

Dear (Recipient),

On behalf of our Church pastor and the church board, receive greetings in Jesus name.

We are grateful for volunteering to give your hand in helping a house for the aged in the community. (Describe in your own words). We know that were it not for the mercies that the Lord has given us the work would not have been accomplished. (Describe all about the situation).

As the leadership of the church, we want to say thank you for allowing the Lord to use you in a mighty way. (Cordially describe your greetings).

Keep up with the same spirit till the second coming of Christ.

God bless you.

Yours in Christ

(Name of the sender)

(Name of the Church)

Another Format,


Church Volunteers…

Church name…


Sub: Appreciation to Church Volunteers

Dear (Recipient)

Greetings in Jesus name.

I hope you are doing well in the Lord. We thank God that this letter finds you well.

On behalf of the church, I want to take this opportunity to thank each one of you for the work you did recently in our church during our annual celebration. (Describe in your own words).

We were so glad to see you volunteering to do the work we would have paid (Money amount) for a company to help us enter data and information during the day but God used you to do the work. As a church, we appreciate a lot of what you did. (Describe actual cause and situation).

Even though you didn’t ask for a payment, enclosed is a check with an amount that the board sat and approved for us to show appreciation, we loved your zeal for the work of God. (Describe all about the situation).

Otherwise May God bless you abundantly and we look forward to keeping on evangelizing together the gospel of Jesus. (Cordially describe your greetings).

Thank you and God bless you, greet the rest of the team

Yours in the Lord,

(Name of the sender)

Contact no. and Signature…

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Sample Cover Letter for a Volunteer Position



Updated on May 06, 2021

This illustration includes what to include in a cover letter for volunteering including "List and relevant experiences," "Connect your professional, academic, or personal history to the position," "Explain why you're interested," and "Include a brief description about your availability."
Mary McLain / The Balance

When applying for any professional position, it is good form to include a cover letter with your resume. Your cover letter is an opportunity to highlight some of your most relevant qualifications and experiences, enhance your resume, and increase your chances of being called for an interview.

This is true for volunteer positions as well as for paid ones. Your cover letter is an opportunity to share your interest in an organization and explain why you’d like to volunteer with the group.

Here’s advice on what to include in a cover letter for volunteering, an example, a template to download, and tips for emailing your letter.

Tips for Writing a Cover Letter to Volunteer

There are many reasons why you may be considering applying for a volunteer position. Perhaps you are hoping to volunteer as a way of exploring a possible career field. Or, you may feel passionate about a cause and wish to help “make a difference.”

It may be that volunteering is a required component of a school, church, or club program.

Whatever your reason, a strong cover letter will help you to gain positive attention and—hopefully—to garner a personal interview for the volunteer role you are interested in.

What to Include in a Cover Letter for Volunteering

Include Relevant Experience

When you’re writing a cover letter for a volunteer position, whenever possible, you should try to call on your experience that is most relevant to the volunteer role. Give some thought to what you believe will be your responsibilities as a volunteer, and then write a list of your experiences that have prepared you to assume these particular tasks.

Show How You’re a Fit

The relevancy of your background experience is more important than whether it was voluntary, paid, or recreational. If you don’t have relevant experience, then do your best to connect your professional, academic, extracurricular, and/or personal history to the position, explaining why you think you are a great fit for the organization and how your skill set will enable you to become a strong contributor to their mission.

Explain Why You Want to Volunteer

You should also provide some reasoning as to why you are applying to volunteer. After all, in most cases, volunteering is completely “voluntary,” so the organization will want to know what’s motivating your application. 

If you aren’t applying on your own volition—if it is part of some requirement for school, work, or something else—then it’s best not to mention anything that would cause the organization to doubt your genuine interest and enthusiasm for the opportunity.

Include Your Contact Information

Finally, you should end your letter with a brief description of your availability, along with the best way to contact you.

Sample Cover Letter for a Volunteer Position

You can use this cover letter sample as a model. Download the template (compatible with Google Docs and Word Online), or read the text version below.

 Download the Word Template

Here’s an example of a cover letter written for a volunteer position.

Sample Cover Letter for a Volunteer Position (Text Version)

Brady Applicant

123 Main Street
Anytown, CA 12345

May 4, 2021

Jackson Lee
Greenleaf Child Center
123 Business Rd.
Business City, NY 54321

Dear Mr. Lee,

I am interested in an opportunity to volunteer with the Greenleaf Child Center. I have significant experience working with children and would like to continue to do so in a volunteer capacity.

I volunteered as a teacher’s aide at the Champlain School and enjoyed being able to help kindergarteners learn during their first experience in a classroom. In this position, I assisted with classroom projects, provided one-on-one literacy tutoring to the children, and chaperoned field trips. I also contributed additional time, outside of my set hours, to stay after school and assist with extracurricular activities.

For the past several winters, I volunteered with children on the slopes of a local ski resort, assisting coaches with teaching basic skiing to toddlers and elementary school-age children.

If the Greenleaf Center has a need for a dedicated volunteer, I would be thrilled to have the opportunity to assist. I believe it would be an excellent opportunity to develop my interest in early childhood education, a field I wish to study and pursue professionally in the future.

My schedule is flexible, and I am available to volunteer both evening and weekend hours, as well as during the day. Please feel free to reach out to me via email or cell phone.

I would welcome the opportunity to meet with you in person to discuss any potential opportunities at the Greenleaf Child Center.

Thanks for your consideration, and I look forward to hearing from you!


Brady Applicant (signature hard copy letter)

Brady Applicant

How to Send an Email Cover Letter

If you’re sending your cover letter via email, list your name and the reason you’re writing in the subject line of the email message:

Subject: Volunteer Position – Brady Applicant

Include your contact information in your email signature, and don’t list the employer’s contact information. Start your email message with the salutation.

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