In Seventh-day Adventist churches, board meetings are essential for planning ministry, managing resources, and ensuring that the mission of the church moves forward. Recording minutes from these meetings is vital because they provide an accurate record of decisions and actions.
Purpose of Meeting Minutes
Minutes serve as the official record of the church board. They capture motions, votes, and follow-up actions. They ensure accountability, clarity, and transparency for both leaders and members.
Key Components of SDA Church Board Minutes
- Date and Time – When and where the meeting took place.
- Attendance – List of members present and absent.
- Opening – Usually includes prayer and sometimes a devotional thought.
- Agenda Items – Reports from pastors, treasurers, ministry leaders, and committees.
- Motions and Decisions – Each motion should be recorded along with the outcome.
- Action Items – Specific tasks assigned with deadlines.
- Closing – Prayer and adjournment.
Example
“On May 5, 2024, the church board of Grace SDA convened at 7 p.m. at the fellowship hall. Pastor John led in opening prayer. Reports were given by the treasurer and Sabbath School superintendent. A motion was carried to approve funding for the youth outreach program. Sister Mary was tasked with coordinating volunteers. The meeting closed with prayer at 8:45 p.m.”
Best Practices
Keep the minutes clear, concise, and objective. Avoid personal opinions or lengthy discussions. Store copies securely for future reference and share with board members before the next meeting.
Conclusion
Accurate SDA church board meeting minutes strengthen accountability, support continuity, and ensure that the church remains organized and focused on mission.