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Job Description For Church Administrative Assistant

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The job generally requires general office and receptionist duties. Often, the assistant attends meetings, maintains church records, manages the calendar and orders supplies. Depending on the size of the church, the administrative assistant may be responsible for payroll and bookkeeping.

Job Description – Church Secretary / Administrative Assistant

First Baptist Church of Diamond is seeking an Administrative Assistant for a very active church office, multi-staff setting.

Position Title: Administrative Assistant / General Secretary

Hours: 8:30 – 4:30 Monday – Thursday

Pay Rate: negotiable, hourly employee

Right here on Churchgists you are privy to a litany of relevant information on Job Description For Church Administrative Assistant, Qualifications for Church Administrative Assistants, Qualities of a Good Church Secretary and so much more. Take out time to surf through our catalog for more information on related topics. You don’t want to miss this!

What Are Qualifications for a Church’s Administrative Assistant?

Church administrative assistants often find the position demanding but rewarding. A church executive assistant job description includes helping to ensure that the church runs smoothly, providing support that allows the pastor to attend to other responsibilities. The job generally requires general office and receptionist duties.

Often, the assistant attends meetings, maintains church records, manages the calendar and orders supplies. Depending on the size of the church, the administrative assistant may be responsible for payroll and bookkeeping. Learn more about the qualifications and qualities of a good church secretary.

Qualifications for Church Administrative Assistants

Qualifications for the position of a church administrative assistant vary, but churches often require some combination of education and experience. At minimum, most churches expect an administrative assistant to have a high school diploma and at least two years of administrative or office experience. Some churches may require experience and a one- or two-year certificate from a community college or vocational school, while large churches often require a bachelor’s degree and up to five years of administrative experience.

Job Description For Church Administrative Assistant

Overview:

 Must be a Christian and represent not only First Baptist Church, but Jesus Christ Himself and demonstrate a real

love and concern for all people.

 Must be pleasant, discreet, tactful, and capable of honoring confidential communications.

 Must have general knowledge of all office equipment and supplies and a willingness to further their training.

 Must show a willing attitude of Christian service to their position and its responsibility.

 Must possess good telephone and communication skills.

 Must be able to deal with various types of personalities, both on the phone and in person, in a professional manner.

 Must be an active member of a local church.

 Perform general office work, under the supervision of the Pastor and cooperation with the other staff.

Responsibilities:

 Keep church staff informed of member’s need such as deaths, illness and other crises.

 Answer the phone and screen calls for staff per their direction.

 Perform general office work; maintain supplies and various files; keep records and compile these into periodic or

occasional reports. Accuracy and attention to detail is a must.

 File sermons, reports, correspondence and other assigned materials.

 Exercise tact, courtesy, confidentiality and diplomacy in receiving callers, in person or by telephone; keep calendar

of appointments.

 Transcribe dictation; type letters or other documents as needed; use word processing equipment as required.

 Edit and prepare weekly bulletins and other documents as requested.

 Make outgoing calls such as ordering materials or supplies; pick up supplies as needed.

 Prepare and maintain mailing lists and church roster.

 Photocopy documents and assemble as needed.

 Do routine letters and documents as needed/requested.

 Keep accurate church records, (e.g. church members, prospects, calendar, etc), working in cooperation with the

Church Clerk.

 Responsible for paying church bills, check writing, payroll, church bookkeeping and disbursement of church funds in

cooperation with the church treasurer.

 Record deposits and individual record of contributions.

 Enter Sunday School attendance records and prepare attendance sheets for each week.

 Scheduling and following church policy regarding building usage and key checkout.

 Perform other duties as assigned by the Pastor.

Qualifications/Experience:

 At least a high school diploma, some college preferred.

 Experience with Microsoft Office, including Word, Excel, Powerpoint, and ability to work with graphics.

 Basic accounting/bookkeeping procedures and good organizational skills.

Important Office Skills

Church administrative assistants are required to have an excellent command of the English language, including basic composition, grammar and punctuation. Ozark Christian College explains that an administrative position also requires strong computer skills, including use of the Internet, e-mail, and word processing.

Some churches may require more advanced computer knowledge. For example, a Lutheran church secretary job description could require proficiency in spreadsheets, desktop publishing programs, bookkeeping programs and presentation software.

Fast and accurate typing skills are required. An administrative assistant must also know how to operate standard office machines.

People and Communication Skills

People skills are critical for a church administrative assistant, as the assistant generally answers the phone, greets visitors during office hours and often acts as a liaison between the pastor and the public. In addition, an assistant usually helps other staff members and may coordinate projects with church volunteers.

A church administrative assistant must have the ability to handle complaints and problems with tact, patience and diplomacy, and must handle confidential and sensitive information discreetly and according to church protocol. East and West St. Olaf Churches emphasizes that a church administrative assistant must act in a way that positively represents the church.

Qualities of a Good Church Secretary

Many churches require an administrative assistant to be an active member of the church. Because assistants often work without direct supervision, the position requires a self-starter who can work independently. Flexibility, good judgment and the ability to set priorities are critical attributes, as duties and responsibilities may change – often without warning.

Weekend and evening hours may be required, as the administrative assistant may be expected to be present for church services and committee meetings. Many churches require an administrative assistant to have a driver’s license.

Church Administrator Job Description

We are looking for a responsible, proactive church administrator to be responsible for managing the daily operations of the church, through supervising staff and volunteers, managing the church’s schedule of events, ensuring the effective use of church income, and keeping accurate records. The Church Administrator manages staff and volunteers, works with the community and supports the pastor and other church staff members.

To be a successful church administrator, you should be able to handle multiple tasks to ensure the church is well-run, maintained, and staffed. You should be generous, efficient, detail-oriented, and professional.

Church Administrator Responsibilities:

  • Managing daily operations and maintaining office supplies and records.
  • Coordinating, planning, and executing church events.
  • Assisting to create budgets, pay bills, oversee payrolls, and track and record church income from donations and sales.
  • Recruiting and hiring staff and volunteers, and overseeing their work and vacation schedules.
  • Handling church communications and publications, creating and distributing bulletins and newsletters.
  • Overseeing church facility maintenance and security operations.
  • Assisting with scheduling meetings, renting church equipment and facilities, and enforcing church policies for facility use.
  • Building and maintaining relationships with the congregation and community.

Church Administrator Requirements:

  • An associate’s degree in business, office management, or related field.
  • 2 years’ office or administrative experience.
  • Excellent communication and interpersonal skills.
  • Strong computer skills and ability to operate office equipment.
  • Ability to handle stress and problem solve.
  • Ability to keep confidential and sensitive information.
  • A commitment to standing as a moral and upstanding representative of the church community.

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