Skip to content

Job Description For Church Administrator

Church Administrator Job Summary 1

The Church Administrator provides a vital administrative ministry to further the church’s Christian mission; provides coordination for the ministries of Church; provides essential support to the minister(s); and provides coordination for the day to day activities of Church. This person is responsible to oversee the administration of the ministry and facilities of Church. S/he provides administrative support for the staff, Consistory, and ministries. The Church Administrator coordinates the staff of Church, providing work direction for the office support staff and receiving general job direction from the ministers. This person is also responsible to oversee congregational communications which includes website content and social media. It is the expectation that the entire staff will work cooperatively to fulfill the mission of the church.

Responsibility for the entire administrative operation of the Church office and building in support of its ministry, as well as the supervision and work direction of the administrative, custodial and AV staff, consulting with pastors regarding performance evaluations.

Administrative support and scheduling for all church activities; coordinate church usage by community organizations; provide facilities scheduling and contracts for weddings and funerals and arrange staff support for such events.

Serve as administrative liaison for the support staff to the Personnel Committee. This includes management of employee contracts; staff reviews, and job descriptions.

Schedule all administrative staff activities such as vacation scheduling and office coverage.

Serve as a liaison with our building tenant, Child Development Services for annual contract renewal/review and building maintenance/usage issues.

Work as direct support staff to Fellowship Ministry and as chair of the Communications Committee. Maintain all advertising for the church.

Maintain website content and social media.

Act as records clerk in maintaining church membership records in records books and in computer database (baptisms, transfers).

Church Administrator Requirements & Skills 1

2 years’ office or administrative experience.

Excellent communication and interpersonal skills.

Strong computer skills and ability to operate office equipment.

Ability to handle stress and problem solve.

Ability to keep confidential and sensitive information.

A commitment to standing as a moral and upstanding representative of the church community.

Willingness to be and stay teachable and grow/learn as the church grows.
Church Administrator Job Summary 2
We are seeking the Church Administrator. This individual requires excellent organizational, time management, and communication skills. The ideal candidate will be a diligent self-starter who is able to multitask, prioritize, and self-direct.

Church Administrator Duties & Responsibilities 2

Greet visitors, answer the telephone, screen and direct calls, and take and relay messages

Manage & cultivate church social media audience & content, including posting event information to website and app platforms

Assist with monthly newsletter and other written communications

Manage event sign ups (baptism, equip classes, membership classes, etc)

Process church mail

Respond to weekly connect cards and enter into workflow

Administrate, manage and assist with sign-up processes, content management and updating member contact information for initiatives, events and groups.

Oversee the process of requests for building keys and purchasing cards

Receive deliveries and ensure common spaces are clean and welcoming

Make copies, create documents/spreadsheets for reporting/tracking data, organize and file documents, and take meeting minutes/notes

Assist with special event planning/execution

Collect prayer requests and distribute to appropriate people

Process reconciliations, reimbursements, invoices and weekly offering

All other duties as assigned
Church Administrator Requirements & Skills 2

Takes initiative, acts with confidence, and works well independently

Versatile, flexible and willing to adapt to changing priorities

Must be able to manage processes

Detail-oriented, organized, and able to manage multiple priorities

Excellent verbal and written communication skills

Ability to maintain strict confidentiality

Demonstrates a high level of hospitality and warmth

Fulfills the duties required of The Journey members as outlined in the membership covenant

Fulfills the character qualifications of a deacon as taught in Scripture

Familiarity and/or willingness to become proficient with frequently used technology, including PCO, Asana, etc.
Church Administrator Job Summary 3
Under the direction of the Pastor, the Church Administrator performs highly responsible and complex administrative assignments, exercising independent judgment in relieving the Pastor of administrative detail.

Church Administrator Duties & Responsibilities 3

Able to complete a broad variety of administrative assignments, including: managing master calendar & scheduling events.

Database Management.

Website Management.

Oversee financial contributions & Statements.

Oversee all Membership Communications.

Schedule PALS (Pastors & Leadership) Meetings.

Oversee Communications & Media Department

Management of Business & Ministry Requisition process.

Draft acknowledgement letters, and other correspondence.

Composition of all internal and external correspondence, and responds to email inquiries.

Excellent communicator, with the ability to respond to telephone inquiries professionally, and with clarity.

Familiar with all areas and functions related to organizational policies.

Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Pastor, including those of a sensitive or confidential nature.

Coordinate meetings, events and activities.

Able to prioritize conflicting requests, and handle matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

Screen visitors and telephone calls, and provide accurate, pertinent information regarding rules, regulations, and policies.

Respond to requests for materials regarding the Pastor and the organization in general.

Remain current concerning problems, situations and conditions of special interest to the Pastor.
Church Administrator Requirements & Skills 3

Growing and mature relationship with Jesus Christ

Bachelor’s Degree in Administration, Business or related field, Master’s Degree a plus

5-10 years of experience working in a Christian environment.

5-10 years business administration experience or a combination of education and experience.

Excellent verbal, written, and interpersonal skills.

An effective leader that is committed to the God given vision of the Pastor.

Highly resourceful team-player, with the ability to also be extremely affective independently.

Ability to work on weekends and weeknights, periodically.

Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

Very strong interpersonal skills and the ability to build relationships, including staff, members, external partners and affiliated church representatives.

Demonstrated proactive approach to problem-solving.

Proven ability to handle confidential information with discretion.

Adaptable to various competing demands, and demonstrate the highest level of customer care.

Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment.

Forward thinker, who actively seeks opportunities and proposes solutions.

Strong Microsoft Office Suite Skills are mandatory.
Church Administrator Job Summary 4
We are seeking a passionate and energetic Church Administrator who will be an intricate part of our growth in our ministry. This individual’s focus will be the following with understanding additional duties may be assigned.

Church Administrator Duties & Responsibilities 4

Finances – Maintain the church’s financial records, oversee all financial policies and procedures, track the budget, and provide reports to church leadership.

Logistical – This includes overseeing the scheduling, reporting, and documentation of important church staff meetings, church events, and facilitating a smooth communications experience up and down the chain of command.

Communications – Ensuring that the church has a proper communication medium in place that syncs with a uniform scheduling, email, text message, event management, and church management tool that is used by the entire church staff team and, ideally, the church members as well.

Scheduling – Work with Lead Pastors to schedule calls with members for counseling and other care needs. Schedule meetings for ministry, help with planning of events and other other duties may be assigned.
Church Administrator Requirements & Skills 4

High school or equivalent (Preferred)

Microsoft Powerpoint: 4 years (Preferred)

Administrative Experience: 5 years (Preferred)

Microsoft Excel: 5 years (Preferred)

Financial management: 4 years (Preferred)

Microsoft Word: 4 years (Preferred)
Church Administrator Job Summary 5
The Church Administrator strives to manage the business operations of the Church. Duties include but are not limited to all tasks associated with office management, communication, volunteer management and event organization. This is a 16-20 hour a week ministry.

Church Administrator Duties & Responsibilities 5

Maintain church records and personnel files

Ordering / stocking and maintaining an accurate inventory of all office supplies

Maintain computer files ( with backup ) and manage all office equipment

desktops, telephones, copy/fax/scanner, video equipment etc… )

Attend to all walk-in guests and members entering facility

Schedule & Prep Pastoral meetings

Display all monthly activities on Church Marquee & main bulletin board.

Answer & Respond to all incoming phone calls & voice mails within 24 hours

Update Church website with the following information: a. Calendar b. Staff c. Event Slides d. Event Registrations

Manage and Update any and all social media outlets including Church App.

Effectively generate mass communications to members and community through: a. Mass Email b. Direct Mail

Create all Church Service Bulletins, Newsletters, Weekly Announcements Event Inserts, Sermon Notes.

Collect & File all Church Membership Contact information a. Home Phone, Cell Phone, Email, Address etc…

Enroll all membership class attendees and collect all pertinent documents upon completion to file

Follow up with all visitors post-service with a follow up phone call, email, and/or Welcome Letter

Ensure background checks are secured and maintained for all applicable personnel.

Organize Volunteer database and volunteer schedule for Sunday & Wednesday Services.
Church Administrator Requirements & Skills 5

High school or equivalent (Preferred)

Consistent Work: 2 years (Preferred)
Church Administrator Job Summary 6
We are accepting applications for the position of Church Administrator. The Church Administrator is responsible for managing the church office, campus room reservations, and providing administrative and reception support in a Christian environment.

Church Administrator Duties & Responsibilities 6

Order and maintain adequate inventory of office, hospitality, and worship supplies.

Maintain record of expenses for supplies and events related to the office, hospitality, and worship administrative supply budgets. This includes confirming budget availability, coding charges to the corresponding budget and submitting check requests and refund requests to Accounting, as appropriate.

Prepare bi-weekly payroll reports for supervisor approval and compile into final spreadsheet for payroll.

Ensure adherence to quality standards, deadlines, and proper procedures, correcting errors or problems.
Church Administrator Requirements & Skills 6

Associate’s degree and at least 2 years’ experience in office management or administrative role with increasing responsibility, or equivalent combination of education and experience. Experience in a Church environment preferred.

Strong computer skills, intermediate proficiency in Microsoft Word and Excel, familiar with google products, and ability to search for, enter, and update data to ensure accuracy.

Ability to manage multiple phone lines, transfer and forward calls, and use software to monitor security cameras.

Demonstrated knowledge and experience with using and managing office equipment such as copier and postage meter.

Strong organizational and time management skills; ability to prioritize and work in a fast paced environment.

Exceptional attention to detail is required.

Strong problem solving skills and analytical abilities.

Excellent interpersonal skills, works well with other staff, volunteers and church members.

Demonstrated ability to communicate both the written and spoken word effectively and with kindness.

Demonstrated ability to actively listen and display empathy and discretion when dealing with sensitive or confidential matters.

Physically, this position requires ability to sit at a desk and work at a computer for long periods, stand, walk, stoop, reach, and lift up to 10 lbs.
Church Administrator Job Summary 7
We are looking for a responsible, proactive Church Administrator to be responsible for managing the church’s schedule of events, various administrative tasks such as email and and keeping accurate records. The Church Administrator works with the community and supports the pastors and other church staff members. To be a successful Church Administrator, you should be able to handle multiple tasks, plan organize, and take in no scheduled tasks that can offload our current staff responsibilities. You should be generous, efficient, detail- oriented, and professional.

Church Administrator Duties & Responsibilities 7

Order supplies in line with budget for staff and team members.

Coordinating, planning, and executing church events.

Taking notes during meetings and providing written communication when necessary.

Handling church communications and publications, creating and distributing bulletins and newsletters.

Assisting with scheduling and calendar.

Building and maintaining relationships with the congregation and community.
Church Administrator Requirements & Skills 7

Exceptional people skills. Able to collaborate, lead projects, supervise others.

Exceptional communication skills. Excellent writing and interpersonal communication ability. Able to operate with discretion and confidentiality.

Organizational abilities. Shows initiative and works independently. Ability to shift back and forth between administrative tasks and offering assistance and hospitality to staff and office traffic.

Experience and proficiency in computer skills including email, Microsoft Office Suite (Word, Excel, Publisher, PowerPoint), Google Suite (Google Drive, Calendar, etc.), Zoom, and desktop publishing (experience with InDesign preferred or ability to learn this software).

Experience and proficiency in providing A/V support (setting up connections for a laptop powerpoint presentation, running sound system/microphones, etc.).
Church Administrator Job Summary 8
The Church Administrator (CA) supports and extends the mission and vision of the congregation through the smooth and efficient operation of the church, overseeing the daily operations, and managing the business side of congregational life.

Church Administrator Duties & Responsibilities 8

Ensuring timely, efficient, and effective delivery of all administrative services

Maintaining a productive and supportive working relationship between church staff, minister(s), and the congregation.

Cooperating with independent auditors

Maintaining the church calendar, scheduling use of the facility, building-use contracts, and tenant leases

Editing, producing, and distributing publications and communications

Maintaining files of official church records and documents

Providing direct administrative support to the minister(s), including calendar management, correspondence, and telephone messages

Offering financial administrative support to the church treasurer and bookkeeper

Friendly and accurate telephone reception

Overseeing the church membership database

Assisting the Stewardship team with annual pledge drive, printing

Trouble-shooting phone and voice mail problems

Providing oversight to church rentals, scheduling rooms

Ordering office supplies and other church-related items
Church Administrator Requirements & Skills 8

Supporting the vision, mission, ministry, and core values of the congregation

Demonstrating strong leadership in church operations, while keeping mind the roles of the minister, other staff members, and the church Board of Trustees

Exuding a dedication to serving others

Being comfortable working alone or in team-based environments

Having excellent interpersonal skills, the ability to empathize and keep confidences

Ability to multitask in a deadline-oriented environment in a volunteer-driven organization

A sense of humor

Previous work experience in a church-based environment preferred

Ability to handle stress and problem solve

Associate degree or equivalent experience
Church Administrator Job Summary 9
The Church Administrator manages day-to-day operations of the church office and develops, implements and manages the annual church budget. The Administrator is a strong and effective leader, possessing excellent interpersonal skills. The position is responsible for managing seven staff: Campus Manager, Building and Grounds Manager, Night Janitor, Bookkeeper, Network and Production Specialist, Preschool Director, and Nursery Assistant.

Church Administrator Duties & Responsibilities 9

Fostering faith and community, actively support the church’s mission, vision, and various ministries.

Prepare and implement the church budget and help prepare financial statements.

Ensure church properly uses funds and meets financial obligations.

Oversees payroll and keeps records of employee benefits, insurance, and vacation time.

Negotiate, secure, and execute contracts for the procurement of equipment and operations (printers, elevator inspection, pest control, fire and safety).

Serve as Human Resources and Benefits Administrator, including maintenance of employee personnel files.

Maintain church policy manual and oversee development of church volunteer handbook.
Church Administrator Requirements & Skills 9

Required: Experience managing staff, budgets, and communications for a business, agency, or church.

Desired: A Bachelor’s Degree in Business, Public Administration, Accounting, or closely related field of study.

Strong and effective leader with excellent interpersonal skills.

Demonstrated excellent verbal and written communication skills.

Maintains confidentiality in all personnel and financial matters.

Demonstrated ability to work effectively with the Pastor and church council.

Proficient computer skills using Excel, MS Word, Outlook, and Internet.

Ability to work independently, as well as maintain positive working relationships with all staff.
Church Administrator Job Summary 10
We are looking for a Church Administrator.

Church Administrator Duties & Responsibilities 10

Leading initial implementation of new CMS, training users (church personnel, volunteers and congregation) on system usage, and being the primary contact with software provider

Working with Communications to integrate system into communications processes including website and regular communications distribution to congregation members and prospective members

Maintaining user profiles in system and work with users who need help maintaining their own profile

Ongoing maintenance and management of changes to the CMS system including new upgrades, new forms, or other functions as determined by users

Be the point person for the church for any troubleshooting or maintenance issues with the system

Project Management and volunteer development

Working with users to design and create forms for Commission and programming processes

Preparing appropriate system and engagement reports, as needed

Managing Giving information in the system and working with Treasurer and Stewardship to ensure they receive the information they need.

Supporting Stewardship during Annual Pledge Campaign and other fund-raising events
Church Administrator Requirements & Skills 10

Bachelor or Associate Degree in accounting or related field

Has accounting knowledge, skills and experience

Proficient in the use of Word, Excel and Power Point.

Is knowledgeable about computers, software and their applications and is proficient in their operation

Has the ability to plan carefully and attend to significant details

Exhibits a cooperative spirit

Possesses strong interpersonal and communication skills

Exhibits enthusiasm and optimism in the working environment

Demonstrates skills to perform the responsibilities as described in this job description

Able to deal with volunteers with utmost courtesy and respect

Join the conversation

Your email address will not be published. Required fields are marked *