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Job Description For Church Administrative Assistant

Job Description – Church Secretary / Administrative Assistant

First Baptist Church of Diamond is seeking an Administrative Assistant for a very active church office, multi-staff setting.

Position Title: Administrative Assistant / General Secretary

Hours: 8:30 – 4:30 Monday – Thursday

Pay Rate: negotiable, hourly employee


 Must be a Christian and represent not only First Baptist Church, but Jesus Christ Himself and demonstrate a real

love and concern for all people.

 Must be pleasant, discreet, tactful, and capable of honoring confidential communications.

 Must have general knowledge of all office equipment and supplies and a willingness to further their training.

 Must show a willing attitude of Christian service to their position and its responsibility.

 Must possess good telephone and communication skills.

 Must be able to deal with various types of personalities, both on the phone and in person, in a professional manner.

 Must be an active member of a local church.

 Perform general office work, under the supervision of the Pastor and cooperation with the other staff.


 Keep church staff informed of member’s need such as deaths, illness and other crises.

 Answer the phone and screen calls for staff per their direction.

 Perform general office work; maintain supplies and various files; keep records and compile these into periodic or

occasional reports. Accuracy and attention to detail is a must.

 File sermons, reports, correspondence and other assigned materials.

 Exercise tact, courtesy, confidentiality and diplomacy in receiving callers, in person or by telephone; keep calendar

of appointments.

 Transcribe dictation; type letters or other documents as needed; use word processing equipment as required.

 Edit and prepare weekly bulletins and other documents as requested.

 Make outgoing calls such as ordering materials or supplies; pick up supplies as needed.

 Prepare and maintain mailing lists and church roster.

 Photocopy documents and assemble as needed.

 Do routine letters and documents as needed/requested.

 Keep accurate church records, (e.g. church members, prospects, calendar, etc), working in cooperation with the

Church Clerk.

 Responsible for paying church bills, check writing, payroll, church bookkeeping and disbursement of church funds in

cooperation with the church treasurer.

 Record deposits and individual record of contributions.

 Enter Sunday School attendance records and prepare attendance sheets for each week.

 Scheduling and following church policy regarding building usage and key checkout.

 Perform other duties as assigned by the Pastor.


 At least a high school diploma, some college preferred.

 Experience with Microsoft Office, including Word, Excel, Powerpoint, and ability to work with graphics.

 Basic accounting/bookkeeping procedures and good organizational skills.

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