Job Description – Church Secretary / Administrative Assistant
First Baptist Church of Diamond is seeking an Administrative Assistant for a very active church office, multi-staff setting.
Position Title: Administrative Assistant / General Secretary
Hours: 8:30 – 4:30 Monday – Thursday
Pay Rate: negotiable, hourly employee
Must be a Christian and represent not only First Baptist Church, but Jesus Christ Himself and demonstrate a real
love and concern for all people.
Must be pleasant, discreet, tactful, and capable of honoring confidential communications.
Must have general knowledge of all office equipment and supplies and a willingness to further their training.
Must show a willing attitude of Christian service to their position and its responsibility.
Must possess good telephone and communication skills.
Must be able to deal with various types of personalities, both on the phone and in person, in a professional manner.
Must be an active member of a local church.
Perform general office work, under the supervision of the Pastor and cooperation with the other staff.
Keep church staff informed of member’s need such as deaths, illness and other crises.
Answer the phone and screen calls for staff per their direction.
Perform general office work; maintain supplies and various files; keep records and compile these into periodic or
occasional reports. Accuracy and attention to detail is a must.
File sermons, reports, correspondence and other assigned materials.
Exercise tact, courtesy, confidentiality and diplomacy in receiving callers, in person or by telephone; keep calendar
Transcribe dictation; type letters or other documents as needed; use word processing equipment as required.
Edit and prepare weekly bulletins and other documents as requested.
Make outgoing calls such as ordering materials or supplies; pick up supplies as needed.
Prepare and maintain mailing lists and church roster.
Photocopy documents and assemble as needed.
Do routine letters and documents as needed/requested.
Keep accurate church records, (e.g. church members, prospects, calendar, etc), working in cooperation with the
Responsible for paying church bills, check writing, payroll, church bookkeeping and disbursement of church funds in
cooperation with the church treasurer.
Record deposits and individual record of contributions.
Enter Sunday School attendance records and prepare attendance sheets for each week.
Scheduling and following church policy regarding building usage and key checkout.
Perform other duties as assigned by the Pastor.
At least a high school diploma, some college preferred.
Experience with Microsoft Office, including Word, Excel, Powerpoint, and ability to work with graphics.
Basic accounting/bookkeeping procedures and good organizational skills.